Terms

1. DEFINITIONS

1.1. In our Terms and Conditions the following definitions apply:

  • "The Company", "We", "Us", "Our" – is Miles Harbot trading as BasingstokeCarpetCleners.co.uk, of 1 Byfleet Ave, Old Basing, Basingstoke RG24 7HD.
  • "Cleaner", "Cleaning team ", "Cleaning Operator"– means the person/group of people carrying out cleaning services on behalf of us
  • "Client", "You" – means the person, company or corporate body together with any subsidiary or associated company as defined by the Companies Act 1985 to whom the cleaning services are supplied by the Us
  • "Client's Address" – means the address which the cleaning service has been booked for.
  • "Service" – means the cleaning services carried out by Us
  • "Cleaning Visit/Job" – means the visit to the Client's service address by the Cleaner in order to carry out the Service.

1.2 Unless the context requires otherwise, reference to the singular include the plural and references to the masculine include the feminine and vice versa.

1.3 The Headings contained in these Terms and Conditions are for convenience only and do not affect their interpretation.

2. CONTRACT

2.1 These Terms and Conditions represent a contract between Us and the Client.

2.2 Both parties shall ensure that their respective responsibilities under this agreement are undertaken in compliance with all statutory regulations and codes of conduct.

2.3 The Client agrees that any use of Our services, including placing an order for services over the telephone, fax, email, website forms shall constitute the Client's acceptance of these Terms and Conditions.

2.4 Unless otherwise agreed in writing by a Us, these Terms and Conditions shall prevail over any other terms of business or purchase conditions put forward by the Client.

2.5 No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by Us. 

3. QUOTATIONS

3.1 We use an average room size of up to 144 square feet [12ft by 12 ft]  when calculating quotations over the telephone.

3.2 Commercial carpet cleaning is charged per square meter taking into account the type of carpet material. Some natural carpet fibres e.g. coir, jute, sisal, sea grass etc. require dry cleaning process which is more expensive than the standard hot water extraction method.

3.3 We reserve the right to amend the initial quotation, should the Client's original requirements change.

3.4 Differences in excess of the estimated standard clean will be discussed with the Client prior to the start of the work. In such cases the Client will have to pay a £30.00 cancellation fee if the client decides to cancel the entire cleaning service.

3.5 Unless otherwise agreed, prices assume that the property to be cleaned is within 10 miles of Basingstoke Town Centre and the rooms are on either the Ground or First floors

4. VAT

4.1 All Our prices are are subject to VAT unless otherwise stated. 

5. EQUIPMENT 

5.1 We shall provide all cleaning supplies, products and carpet cleaning equipment required to carry out the service.

5.2 The Client must provide hot and cold running water and electricity at the premises where the service takes place andf ensure there is sufficient ventilation/heating to allow the carpets to dry out within any time limits required by the customer.

6. PAYMENT

6.1 Unless otherwise agreed in writing by the company the account is rendered for immediate payment on the completion of the work. The Client must make payment either by cash, cheque or credit/debit card before the cleaner leaves the Client's premises. All cheques are payable to BasingstokeMoves.

6.2 Although greatly appreciated and a powerful way to say 'Thank you', the Client understands that tipping is not required.

6.3 We reserve the right to charge interest on invoiced amounts unpaid for more than 30 days at the rate of 8% per annum above the Bank of England base rate from the due date until the date of actual payment under the Late Payments Act.

6.4 We reserve the right to charge £30.00 administrative fee, plus any solicitors' fees, in addition to the balance due, for any account we must refer for collection.

6.5 All bank charges incurred due to a Client's cheque being returned unpaid will be passed to the Client at a flat rate of £30.00 per cheque.

6.6 We reserves the right to cancel any contract and back charge additional for past services to reflect the balance of the standard rate(s) if any misleading or false information was used to obtain discounted services.

6.7 The rates of payment by Us shall be as agreed between Us and the Client, or their representative. The Client shall make no reduction or retention from the sum due under any invoice.

7. CANCELLATION

7.1 The Client can cancel the scheduled service by giving prior notice 48 hours before the cleaning.

7.2 The Client must pay £30.00 if:

7.2.1 Our cleaners arrive at the Client's address and are unable to gain access to the Client's home, through no fault of Us. If keys are provided they must open all locks without any special efforts or skills;

7.3 If the Client needs to change a cleaning day or time within 48 hours of the booked time. We will do our best to accommodate a change of time free of charge, if it is not made at the same date of providing the service.

8. REFUNDS

8.1 Refunds will be issued only if a cleaning operative has not been able to carry out the cleaning due to reasons beyond the Client's responsibility. This will e.g. cover the situation where there is a machinery failure, but does not cover the situation where the operative canot proceed because a test on the material shows it will "run" if we were to proceed. 

9. COMPLAINTS

9.1 All services shall be deemed to have been carried out to the Client's satisfaction unless written notice is received by Us with details of the complaint within 48 hours of the work being completed. We will fully investigate any complaint and attempt to resolve it to the satisfaction of the Client, or alternatively to a reasonable standard.

9.2 All complaints must be received in writing by post, fax or email no later than 48 hours after the completion of the service.

9.3 The Client agrees to allow Us back to re-clean any disputed area(s)/item(s) before arranging a third party to carry out cleaning services.  

10. CLAIMS

10.1 Our public liability insurance will cover damages caused by a cleaning operative working on behalf of Us. All claims are subject to an excess of £50.00.

10.2 The Client agrees that due to the nature of the service We guarantees only to correct any problems reported within 24 hours of the completion of the service. If a problem occurs on a Saturday it must be reported by Monday 12:00 in order to be accepted as a valid claim. Failure to do so will entitle the Client to no compensation.

10.3 We may require entry to the location of the claim within 24 hours to correct the problem.

10.4 While Our operatives make every effort not to break items, accidents could happen. For this specific reason, We require all items with a value over £50 (or sentimental value) be stored away and /or not cleaned by the cleaning operatives.  Should this not be done then we accept no liability for any damage breakages. 

11. LIABILITY

11.1 We shall not be liable under any circumstances for any loss, expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client arising from or in any way connected with:

11.1.1 Its failure to carry out its services as a result of factors that are beyond its control. Factors beyond its control include acts of god, floods, severe weather conditions, and inability to gain access to premises, lack of appropriate resources, such as water, electricity, and lighting;

11.1.2 Late arrival of Our operatives at the service address. We endeavour to be right on time on any visit but sometimes due to transport related and other problems which are beyond Our control, We may arrive with a delay or the cleaning visit may be re-scheduled.

11.1.3 An existing damage to Clients property in the form of old stains/burns/spillages etc. which cannot be cleaned/removed completely by the cleaning operative using the industry standard cleaning methods;

11.1.4 Non satisfactory result from the service due to the Client or third party walking on the carpets during or shortly after the cleaning process;

11.2 We shall not be liable for any damages worth £50.00 or less.

11.3 We shall not be liable for the shrinkage of carpets as a result of natural fibre carpets being wet cleaned. The company shall ensure that the Client is verbally informed of this and a written confirmation prior to proceeding with the service will be required; any issues arising subsequently shall be the sole responsibility of the Client.

11.4 We shall not be liable for the shrinkage of carpets as a result of poor fitting.

11.5 We shall not be liable for carpets expanding or ripples forming during and/or after the cleaning when this is as a result of factors such as fibre content, wear and tear, weak backing and/or poor fitting.

11.6 We shall not be responsible for a poor result in cleaning where this is a result of considerable wear and tear and/or staining to the carpet fibres prior to the service being carried out.

11.7 We shall not be liable for any odours arising during and/or after cleaning when this is due to factors such as, lack of ventilation, and/or appropriate heating.

11.8 We shall not be responsible for any damage caused as a result of the Client or Us placing furniture on a carpet which has not completely dried.

12. SUPPLEMENTARY TERMS

12.1 If the Client requests keys to be collected by Our operatives from an address outside the postal code of the Client's address then a £10.00 charge will apply for up to 5 miles away. The charge will cover only the pick up of keys. If said keys need to be returned back to the pick up address or any other address another charge of £10.00 will apply.

12.2 If any estimates of how long it will take the cleaning operatives to do the job required are being provided that is only an estimate based on the average time it takes to clean a home or an office of similar size to the Client's, it being difficult to estimate precisely how long such tasks may take and that a degree of flexibility may be required.

12.3 The Client understands that the price he has been quoted is not for a "package deal" and does not include anything apart from carpet and upholstery cleaning.

12.4 Our quotation excludes the clearing of debris created by tradesman or building work unless otherwise stated.

12.5 Our cleaners are happy to move furniture. Due to Health and Safety regulations the cleaner will (unless otherwise stated or the client can help to Our satisfactiuon) attempt to move only furniture that requires no more than one person.

12.6 We shall attempt to arrange an immediate replacement if an operative cannot attend a scheduled visit due to illness etc but canot guarantee this.

12.7 All fragile and highly breakable items must be secured or removed.

12.8 The Client shall ensure that all valuables are stored away when work is carried out and that the property is supervised by the Client or his representative at all times during the course of the work. We shall not be responsible for the Clients failure to comply with this obligation.

12.9 The provisions of this contract are not intended to confer any benefit upon Third parties and the provisions of the Contracts (Rights of Third Parties) Act 1999, are hereby expressly excluded from this agreement.

12.10 We reserve the right to make any changes to any part of theseTerms and Conditions without giving any prior notice. We may add to or alter these Terms and Conditions from time to time and any alterations or additions will apply to new/repeat business but not to existing bookings.  

13. OUR GUARANTEE

13.1 We have built Our business and reputation by providing clients with the best possible cleaning service available. Still, we realise, that sometimes mistakes occur. For this reason, We offer you a guarantee. If the Client is not satisfied with the Company's service for any reason, our operatives will come back to the Client's home and re-clean if the Client so desires.

13.2 Our guarantee is subject to a complaints notice no later than 24 hours after the completion of the service.

14. LAW

14.1 These Terms are governed by the laws of England and Wales , and are subject to the exclusive jurisdiction of the Courts of England, and Wales .